{"id":1345,"date":"2017-11-21T08:49:16","date_gmt":"2017-11-21T14:49:16","guid":{"rendered":"https:\/\/www.teamdesk.net\/blog\/?p=1345"},"modified":"2022-02-09T08:53:04","modified_gmt":"2022-02-09T14:53:04","slug":"inventory-management-online-database","status":"publish","type":"post","link":"https:\/\/www.teamdesk.net\/blog\/application-library\/inventory-management-online-database\/","title":{"rendered":"Online Database for Inventory Management"},"content":{"rendered":"<p>Online Database application for inventory management is one of the most frequently demanded TeamDesk templates.<\/p>\n<p>The main goal of inventory management is tracking and organizing goods movement and making it more efficient. To achieve that, you should collect, register and analyze plenty of data, such as item\/product names, models, serial numbers, quantity of goods, costs and dates when the products are delivered or shipped.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/product_inventory_management\">Product &amp; Inventory Management<\/a> template is an example that demonstrates how to track quantity in and out of stock, generate barcodes and reduce your paper workflow in a simple way.<\/p>\n<p>This online database consists of three tables: Product Names, SKU (Stock-Keeping Unit) and Inventory Management.<\/p>\n<h3>Product Names Catalog<\/h3>\n<p>Product Names table works like a catalogue for keeping names and codes data. For example, our store sells Men and Women T-Shirts.<br \/>\n<a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Product-database.gif\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1349\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Product-database.gif\" alt=\"\" width=\"858\" height=\"435\" \/><\/a><br \/>\nThese products names are kept as separate records in the Product Names table.<\/p>\n<h3>Unique Stock-Keeping Unit<\/h3>\n<p>SKU table keeps SKU (Stock-Keeping Unit) data. In our case each t-shirt can have different kind of sleeves, color and size. As a result, if a combination of a product name and attributes (sleeve, color, size) is unique, then a new SKU record with a unique SKU number is registered in the table.<\/p>\n<p>Moreover, the \u201cSKU\u201d and \u201cProduct Names\u201d tables are related, so database users can select product names via \u201cProduct\u201d <a href=\"https:\/\/www.teamdesk.net\/help\/4.3.aspx\">single-reference<\/a> column.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-record.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1351\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-record.png\" alt=\"\" width=\"863\" height=\"633\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-record.png 863w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-record-300x220.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-record-768x563.png 768w\" sizes=\"auto, (max-width: 863px) 100vw, 863px\" \/><\/a><\/p>\n<h3>SKU Movement<\/h3>\n<p>\u201cInventory Management\u201d table should be used for collecting and tracking SKU movement. This table is related to two other tables, therefore there are two <a href=\"https:\/\/www.teamdesk.net\/help\/4.6.18.aspx\">reference columns<\/a>: \u201cProduct\u201d and \u201cSKU\u201d, working as dependent <a href=\"https:\/\/www.teamdesk.net\/help\/8.4.aspx\">dropdowns<\/a>.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1352\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management.png\" alt=\"\" width=\"1220\" height=\"780\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management.png 1220w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-300x192.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-768x491.png 768w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-1024x655.png 1024w\" sizes=\"auto, (max-width: 1220px) 100vw, 1220px\" \/><\/a><\/p>\n<p>Each record should be marked as either \u201cIncome\u201d or \u201cExpense\u201d. These marks would define how the quantity of product is accounted in the Inventory Management table. For instance, if 500 (Long\/Red\/Large) women t-shirts are delivered to stock, a user has to register this shipment as an \u201cIncome\u201d. As a result, a positive value of 500 items will be displayed in the Quantity Income\/Expense column.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-Income.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1353\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-Income.png\" alt=\"\" width=\"707\" height=\"292\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-Income.png 707w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-Income-300x124.png 300w\" sizes=\"auto, (max-width: 707px) 100vw, 707px\" \/><\/a><\/p>\n<p>When you shipped 100 t-shirts of the same type from the stock to a customer, you mark them as \u201cExpense\u201d, so a negative quantity value (-100) will be displayed in the Quantity Income\/Expense column.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-Expense.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1354\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-Expense.png\" alt=\"\" width=\"711\" height=\"291\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-Expense.png 711w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Inventory-Management-Expense-300x123.png 300w\" sizes=\"auto, (max-width: 711px) 100vw, 711px\" \/><\/a><\/p>\n<p>This approach allows registering SKU movement in and out stock in one table. Moreover, the quantity on stock for each SKU is calculated automatically via a summary column.<\/p>\n<h3>Summary Column<\/h3>\n<p>Quantity on Stock <a href=\"https:\/\/www.teamdesk.net\/help\/4.5.aspx\">summary column<\/a> is added to the relation between \u201cSKU\u201d and \u201cInventory Management\u201d tables. The main functionality of the Quantity on Stock calculation is summarizing \u201cIncome\u201d and \u201cExpense\u201d quantity values kept in the Inventory Management table for each SKU. In the above-mentioned example the Quantity on Stock for Women t-shirts (Long\/Red\/Small) is 500-100=400.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-quantity-on-stock.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1357\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-quantity-on-stock.png\" alt=\"\" width=\"879\" height=\"664\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-quantity-on-stock.png 879w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-quantity-on-stock-300x227.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-quantity-on-stock-768x580.png 768w\" sizes=\"auto, (max-width: 879px) 100vw, 879px\" \/><\/a><\/p>\n<h3>Other Functionality of Online Database<\/h3>\n<p>\u201cProduct and Inventory Management\u201d database includes \u201cFilter SKU\u201d <a href=\"https:\/\/www.teamdesk.net\/help\/5.2.1.aspx\">table view<\/a> with filters and also a \u201cQuantity Sold\u201d <a href=\"https:\/\/www.teamdesk.net\/help\/5.2.3.aspx\">chart view<\/a>. The first view is placed on the SKU table dashboard. Using filters, you can easily find the data related to any SKU record.<br \/>\n<a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-Filters.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1358\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-Filters.png\" alt=\"\" width=\"863\" height=\"627\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-Filters.png 863w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-Filters-300x218.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/SKU-Filters-768x558.png 768w\" sizes=\"auto, (max-width: 863px) 100vw, 863px\" \/><\/a><\/p>\n<p>This pie-chart view example shows the quantity of two products on stock.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Report-Quantity-Sold.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1360\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Report-Quantity-Sold.png\" alt=\"\" width=\"831\" height=\"710\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Report-Quantity-Sold.png 831w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Report-Quantity-Sold-300x256.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2017\/11\/Report-Quantity-Sold-768x656.png 768w\" sizes=\"auto, (max-width: 831px) 100vw, 831px\" \/><\/a><\/p>\n<p>Any TeamDesk-based online database template can be customized according to your needs. It means that you can add\/remove tables and columns, build other types of <a href=\"https:\/\/www.teamdesk.net\/help\/5.aspx\">reports<\/a>, create <a href=\"https:\/\/www.teamdesk.net\/help\/9.aspx\">documents<\/a>, adjust <a href=\"https:\/\/www.teamdesk.net\/help\/10.aspx\">notifications<\/a> etc. TeamDesk support team will be glad to help you with your database creation and tune-up. Please submit this <a href=\"https:\/\/www.teamdesk.net\/contact\">form<\/a> to contact TeamDesk support.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The inventory management db shows how to track and organize goods movement and how to calculate the quantity on<br \/>\nstock.<\/p>\n","protected":false},"author":3,"featured_media":1365,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[42],"tags":[271,142,127,270],"class_list":["post-1345","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-application-library","tag-balance-calculation","tag-inventory-management","tag-online-database","tag-quantity-on-stock"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Online Database for Inventory Management - TeamDesk Blog<\/title>\n<meta name=\"description\" content=\"Online Database for tracking and organizing goods movement and making it more efficient. 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