{"id":17,"date":"2014-09-23T05:00:00","date_gmt":"2014-09-23T10:00:00","guid":{"rendered":"http:\/\/www.teamdesk.net\/blog\/2014\/09\/sharing-database-with-users\/"},"modified":"2022-02-22T11:23:50","modified_gmt":"2022-02-22T17:23:50","slug":"sharing-database-with-users","status":"publish","type":"post","link":"https:\/\/www.teamdesk.net\/blog\/tips-tricks\/sharing-database-with-users\/","title":{"rendered":"Sharing Database with Users"},"content":{"rendered":"<p>That\u2019s what web-based databases are for in the first place \u2013 to share the data among the users.<\/p>\n<p>You also expect different types of users (such as team members, clients, prospects or partners) to have relevant data access levels as well as appropriate access rights to <a href=\"http:\/\/www.teamdesk.net\/help\/2.3.aspx\">shared online databases<\/a>.<\/p>\n<p>When users are invited to a database, their access must be granted according to their role in the company\u2019s business. That\u2019s why the greatest online database advantage is the ability to support different user access types. By simply <a href=\"http:\/\/www.teamdesk.net\/help\/2.aspx\">creating roles<\/a> and configuring permissions you can easily control what users can or cannot view, as well as what they can or cannot do with your online database. TeamDesk allows creating an unlimited number of user roles with a unique access rights combination for each one.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/09\/81.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-276 size-full\" title=\"users access types\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/09\/81.png\" alt=\"users access\" width=\"500\" height=\"214\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/09\/81.png 500w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/09\/81-300x128.png 300w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/a><\/p>\n<p>To simplify users\u2019 access administration and to optimize database pricing, each TeamDesk database can be shared with regular users, public users and external users.<\/p>\n<p><b>Regular Users<\/b><\/p>\n<p>Any TeamDesk database edition (Started, Team or Enterprise) includes <a href=\"http:\/\/www.teamdesk.net\/help\/2.6.aspx\">Regular Users<\/a>. They are invited by e-mail and each user has to sign in to a database using his\/her login and password. Role-based access allows creating roles and assigning them to users. Moreover, you can specify <a href=\"http:\/\/www.teamdesk.net\/help\/2.4.aspx\">Setup permission<\/a> for each user to restrict his\/her access to the <a href=\"http:\/\/www.teamdesk.net\/help\/1.3.aspx\">Setup mode<\/a>.<\/p>\n<p><b>Public Users<\/b><\/p>\n<p>To let you share some data with lots of anonymous users without signing them into the database, TeamDesk supports Public Users category. When the <a href=\"http:\/\/www.teamdesk.net\/help\/2.7.aspx\">Public Users<\/a> category is activated, you\u2019ll be able to create a public URL providing an access to tabs or views displaying an appropriate data. The actions that your Public Users will be allowed to do are determined by TeamDesk&#8217;s role-based security, so you may apply special limitations. Naturally, public users cannot have an access to the setup mode. Public URL may be even integrated into your website, so a \u2018view\u2019 data or a table data may be accessible to website visitors.<\/p>\n<p><b>External Users<\/b><\/p>\n<p>In case a user is not your company\u2019s (or its affiliates) employee or personnel, and he\/she is also not someone to whom you provide hosted services, then such a user may be considered as an External User. TeamDesk <a href=\"http:\/\/www.teamdesk.net\/help\/2.8.aspx\">External Users<\/a> pack permits any number of external users to access your database, as long as such an access is for your company\u2019s, but not for external users\u2019 benefit.<\/p>\n<p>External Users will be logging-in under their individual logins\/passwords, so you&#8217;ll be able to assign them individual roles that precisely restrict their access to the system. External Users may have access to the data only but not to the Setup mode.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>To simplify users\u2019 access administration and to optimize database pricing, each TeamDesk database can be shared with regular users, public users and external users.<\/p>\n","protected":false},"author":3,"featured_media":2761,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[127,276,277],"class_list":["post-17","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tips-tricks","tag-online-database","tag-user-access","tag-users-access"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Sharing Database with Users - TeamDesk Blog<\/title>\n<meta name=\"description\" content=\"To simplify users\u2019 access administration each TeamDesk database can be shared with regular users, public users and external users.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.teamdesk.net\/blog\/tips-tricks\/sharing-database-with-users\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Sharing Database with Users - 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