{"id":1819,"date":"2019-03-29T12:38:00","date_gmt":"2019-03-29T17:38:00","guid":{"rendered":"https:\/\/www.teamdesk.net\/blog\/?p=1819"},"modified":"2022-02-09T08:56:24","modified_gmt":"2022-02-09T14:56:24","slug":"recordset-columns-to-work-with-detail-records","status":"publish","type":"post","link":"https:\/\/www.teamdesk.net\/blog\/whats-new\/recordset-columns-to-work-with-detail-records\/","title":{"rendered":"RecordSet columns to work with detail records"},"content":{"rendered":"\n<p><\/p>\n\n\n\n<p>Copying master record together with details was a non-trivial task. Four months ago we <a href=\"https:\/\/www.teamdesk.net\/blog\/tips-tricks\/copy-master-record-into-separate-table-with-related-details\/\">outlined 9-step solution<\/a> that involves creating lookups and formulas and summaries and multi-record buttons and change triggers. And quietly worked on much simpler solution.<\/p>\n\n\n\n<p>Today <a href=\"https:\/\/www.teamdesk.net\">TeamDesk<\/a> proudly presents RecordSet columns and couple of extensions to Create and Update workflow actions to make copying detail records straightforward process.<\/p>\n\n\n\n<!--more-->\n\n\n\n<p>Suppose you have Orders tables with Order Items detail table and want to use a button to create an Invoice with Items based on the order&#8217;s data.<\/p>\n\n\n\n<p>First few steps are clear &#8211; create custom button, add create action to Invoice table and assign appropriate Order columns to Invoice columns &#8211; this will add new invoice master record.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"781\" height=\"250\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/button-setup.png\" alt=\"Setup of the custom button to create an Invoice and copy the data from Items.\" class=\"wp-image-1822\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/button-setup.png 781w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/button-setup-300x96.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/button-setup-768x246.png 768w\" sizes=\"auto, (max-width: 781px) 100vw, 781px\" \/><\/figure>\n\n\n\n<p>But what about copying items? And this is where new <em>RecordSet<\/em> column come into play.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"recordset-column\">RecordSet column<\/h2>\n\n\n\n<p>While summary column calculates aggregated value over the set of detail records, <a href=\"https:\/\/www.teamdesk.net\/help\/4.17.aspx\">RecordSet column<\/a> acts as the reference to such a set. The column is bound to master-detail relation and has optional filter. You can find New RecordSet button in Selections section. <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"746\" height=\"502\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/new-recordset-button.png\" alt=\"New RecordSet button\" class=\"wp-image-1825\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/new-recordset-button.png 746w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/new-recordset-button-300x202.png 300w\" sizes=\"auto, (max-width: 746px) 100vw, 746px\" \/><\/figure>\n\n\n\n<p>Click on a button, select proper relation and click Add RecordSet button.<\/p>\n\n\n\n<p>There is nothing special about RecordSet column settings. We need all of the order details so filter is empty.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"766\" height=\"278\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/recordset-column-1.png\" alt=\"RecordSet column's options.\" class=\"wp-image-1827\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/recordset-column-1.png 766w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/recordset-column-1-300x109.png 300w\" sizes=\"auto, (max-width: 766px) 100vw, 766px\" \/><\/figure>\n\n\n\n<p>Now to items copying task. Next to Create Invoice Header action we&#8217;ll add Copy Items create action. But once we have RecordSet column the action will have one extra option. <em>Get values from <\/em>allows you to select the source of the data &#8211; either current record in master table or any RecordSet column in that table. By selecting RecordSet column you instruct us to repeat an action for every detail record in a set.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"738\" height=\"378\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/copy-items-action.png\" alt=\"Copy Details action setup.\" class=\"wp-image-1828\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/copy-items-action.png 738w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/copy-items-action-300x154.png 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/figure>\n\n\n\n<p>Now the tricky thing is to bind Invoice Item to Invoice created in previous action. And here is new <em><a href=\"https:\/\/www.teamdesk.net\/help\/4.17.aspx\">ParentKey()<\/a><\/em> pseudo-function.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"parentkey-function\">ParentKey() function<\/h2>\n\n\n\n<p>It&#8217;s usage is limited to workflow actions&#8217; assignments and supported in a single scenario. You can only assign <em>ParentKey()  <\/em>&#8211; no complex expressions &#8211;  to some reference column and just that. Behind the scenes we track <br>record keys touched by preceding workflow actions, one key per table. In our case previous workflow action created a record in Invoice table, new record&#8217;s key is noted and populating Invoice reference with <em>ParentKey()<\/em> picks up a key of newly created Invoice.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"update-action-extension\">Update action extension<\/h2>\n\n\n\n<p>Update action is also extended to support RecordSet columns and more.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"799\" height=\"204\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/record-update-action.png\" alt=\"Update action with recordset\" class=\"wp-image-1835\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/record-update-action.png 799w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/record-update-action-300x77.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2019\/03\/record-update-action-768x196.png 768w\" sizes=\"auto, (max-width: 799px) 100vw, 799px\" \/><\/figure>\n\n\n\n<p>You can update either current record or select a set of detail records to update by specifying RecordSet column as a target.<\/p>\n\n\n\n<p>Enjoy!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We present RecordSet columns and couple of extensions to Create and Update workflow actions to make copying detail records straightforward process.<\/p>\n","protected":false},"author":4,"featured_media":1830,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[267,265,155,266],"class_list":["post-1819","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-whats-new","tag-copy-records","tag-details-records","tag-master-record","tag-recordset"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - 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