{"id":20,"date":"2014-06-16T04:26:00","date_gmt":"2014-06-16T09:26:00","guid":{"rendered":"http:\/\/www.teamdesk.net\/blog\/2014\/06\/teamdesk-documents\/"},"modified":"2022-01-20T08:22:25","modified_gmt":"2022-01-20T14:22:25","slug":"teamdesk-documents","status":"publish","type":"post","link":"https:\/\/www.teamdesk.net\/blog\/tips-tricks\/teamdesk-documents\/","title":{"rendered":"Generated Documents"},"content":{"rendered":"<p>A typical business process requires creating various types of documents like invoices, contracts, project confirmations, etc. All these documents can be generated by TeamDesk, as the system dynamically inserts values from the database directly into the template. Here are some examples from <a href=\"https:\/\/www.facebook.com\/media\/set\/?set=a.655778241178351.1073741825.105413689548145&amp;type=1\">Document Gallery<\/a>:<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/111.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-292\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/111.png\" alt=\"11,1\" width=\"500\" height=\"318\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/111.png 500w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/111-300x191.png 300w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/112.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-293\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/112.png\" alt=\"11,2\" width=\"500\" height=\"284\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/112.png 500w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/112-300x170.png 300w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/a><\/p>\n<p>If you don\u2019t use TeamDesk\u2019s <a href=\"https:\/\/www.teamdesk.net\/help\/9.aspx\">Document<\/a> functionality yet, we highly recommend you try this handy tool.<\/p>\n<p>For instance, you created an <a href=\"https:\/\/www.teamdesk.net\/invoicing\">Invoicing database<\/a> and want to use the Invoice table records to generate invoice documents. Let\u2019s assume you have the following record:<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/113.gif\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-294 size-full\" title=\"invoice record\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/113.gif\" alt=\"invoice database record\" width=\"500\" height=\"398\" \/><\/a><\/p>\n<p><strong>Fig. \u2018Invoice Record\u2019<\/strong><\/p>\n<p>As the first step, you need to generate an <a href=\"https:\/\/en.wikipedia.org\/wiki\/Microsoft_Word\">MS Word document<\/a> template with database fields\u2019 placeholders:<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/114.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-295 size-full\" title=\"document generated template\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/114.jpg\" alt=\"generated template\" width=\"480\" height=\"389\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/114.jpg 480w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/114-300x243.jpg 300w\" sizes=\"auto, (max-width: 480px) 100vw, 480px\" \/><\/a><\/p>\n<p><strong>Fig. \u2018Invoice Template\u2019<\/strong><\/p>\n<p>You may easily format the template to create the layout you need. Simply create an Invoice document layout in MS Word and then insert (copy\/paste) the placeholders from the system-generated template into this nicely-formatted document.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/115.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-296 size-full\" title=\"document\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/115.jpg\" alt=\"adjusted document\" width=\"431\" height=\"356\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/115.jpg 431w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/115-300x248.jpg 300w\" sizes=\"auto, (max-width: 431px) 100vw, 431px\" \/><\/a><\/p>\n<p><strong>Fig. \u2018Created Invoice Document\u2019<\/strong><\/p>\n<p>Upload the designed template to TeamDesk system and then the <a href=\"https:\/\/www.teamdesk.net\/help\/9.5.aspx\">\u201cdocument\u201d button<\/a> will appear on the record form.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/116.gif\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-290 size-full\" title=\"generate document button\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/116.gif\" alt=\"document button\" width=\"500\" height=\"212\" \/><\/a><\/p>\n<p><strong>Fig. \u2018Document Button\u2019<\/strong><\/p>\n<p>Now you may generate a document filled with data with just a click of a button.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/117.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-291 size-full\" title=\"generated documemt example\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/117.jpg\" alt=\"generated document\" width=\"468\" height=\"407\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/117.jpg 468w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2014\/06\/117-300x261.jpg 300w\" sizes=\"auto, (max-width: 468px) 100vw, 468px\" \/><\/a><\/p>\n<p><strong>Fig. \u2018Generated Invoice\u2019<\/strong><\/p>\n<p>You may change, keep, send or print the created Invoice as you would any regular MS Word document.<\/p>\n<p>Please refer to <a href=\"https:\/\/www.teamdesk.net\/help\/9.aspx\">Documents<\/a><a name=\"_GoBack\"><\/a> topic for details.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A typical business process requires creating various types of documents like invoices, contracts, project confirmations, etc. All these documents can be generated by TeamDesk.<\/p>\n","protected":false},"author":3,"featured_media":2629,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[128,256,129,257],"class_list":["post-20","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tips-tricks","tag-create-document","tag-document","tag-document-creation","tag-generated-document"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - 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