{"id":21,"date":"2014-05-22T05:41:00","date_gmt":"2014-05-22T10:41:00","guid":{"rendered":"http:\/\/www.teamdesk.net\/blog\/2014\/05\/show-available-inventory-items-within-selected-timeframe\/"},"modified":"2021-08-23T08:03:29","modified_gmt":"2021-08-23T13:03:29","slug":"show-available-inventory-items-within-selected-timeframe","status":"publish","type":"post","link":"https:\/\/www.teamdesk.net\/blog\/tips-tricks\/show-available-inventory-items-within-selected-timeframe\/","title":{"rendered":"Show available inventory items within selected timeframe"},"content":{"rendered":"

As a database user, you pretty often need to query inventory items that are available during a given timeframe. For example, you created a database to handle helicopters bookings. Each helicopter may be considered an inventory item that can be hired by a customer for a certain period of time. Ideally, when a new booking is made, only available helicopters should be brought to you by the system, but due to TeamDesk limitation there is no way to pass booking dates to a record picker for displaying available helicopters only. As a workaround, you may create a special dashboard that will display available helicopters for a given timeframe and use this dashboard for creating new booking records.<\/p>\n

\"12,1\"<\/a><\/p>\n

Please follow these steps to implement the process:<\/p>\n

Step 1: (for example, there are “Bookings” and “Inventory Items” tables in your database)<\/p>\n

– Create a User Property<\/a> Table. It allows keeping the last timeframe entered by a user.<\/p>\n

– Add the Start Date&Time and End Date&Time columns to this table to store a particular timeframe.<\/p>\n

– Add users to the User Property Table. If a user is not added there, he\/she won\u2019t be able to change the date range.<\/p>\n

Step 2: Create a “Filter” table view<\/a> in the User Property Table.<\/p>\n

Set “User is the Current user” criteria in the “Filter” section and include the Start Date and End Date columns only.<\/p>\n

Step 3: Create a “Change Filter” custom button<\/a>.<\/p>\n

“Change Filter” button settings are displayed on the screenshot.<\/p>\n

\"12,2\"<\/a><\/p>\n

Step 4: Create a new “Number of bookings” summary column in the “Inventory Items” table and set the following formula in the Filter section:<\/p>\n

[Start Date&Time]<=User[End Date&Time] and [End Date&Time]>=User[Start Date&Time]<\/p>\n

and use “Aggregate: # of records” function.<\/p>\n

\"12,3\"<\/a><\/p>\n

If the “Number of bookings” summary column brings 0 value, then a helicopter is available.<\/p>\n

Step 5: Create “Available Items” table view in the Inventory Items table.<\/p>\n

This view should use the following condition in the “Filter” section:<\/p>\n

Number of Bookings is 0<\/p>\n

Step 6: Customize the Dashboard<\/a> for “Bookings” table and place the “Filter” view and “Available Items” view on this dashboard.<\/p>\n

You can check the above-mentioned adjustment in the Example: Time Dependent Inventory<\/a> database.<\/p>\n","protected":false},"excerpt":{"rendered":"

You can create a special dashboard that will display available inventory items (for example, helicopters) for a given time-frame and use this dashboard for creating new booking records.<\/p>\n","protected":false},"author":3,"featured_media":299,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[132,212],"class_list":["post-21","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tips-tricks","tag-database","tag-filtters"],"yoast_head":"\nShow available inventory items within selected timeframe - TeamDesk Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.teamdesk.net\/blog\/tips-tricks\/show-available-inventory-items-within-selected-timeframe\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Show available inventory items within selected timeframe - 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