{"id":3222,"date":"2024-12-03T05:19:17","date_gmt":"2024-12-03T11:19:17","guid":{"rendered":"https:\/\/www.teamdesk.net\/blog\/?p=3222"},"modified":"2025-01-15T05:04:50","modified_gmt":"2025-01-15T11:04:50","slug":"track-new-and-updated-records","status":"publish","type":"post","link":"https:\/\/www.teamdesk.net\/blog\/tips-tricks\/track-new-and-updated-records\/","title":{"rendered":"Track New And Updated Records"},"content":{"rendered":"\n<p>Let us briefly describe how to track record changes and updates. For example, we have two tables: the &#8220;Records&#8221; table, where we need to indicate updated or new records, and the &#8220;User Properties&#8221; table.<\/p>\n\n\n\n<p>The &#8220;Records&#8221; table includes a &#8220;Changes Indicator&#8221; column, which displays the status of whether a record was newly created or updated, highlighted with a specific color.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image.png\"><img loading=\"lazy\" decoding=\"async\" width=\"889\" height=\"615\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image.png\" alt=\"Records dashboard\" class=\"wp-image-3305\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image.png 889w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-300x208.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-768x531.png 768w\" sizes=\"auto, (max-width: 889px) 100vw, 889px\" \/><\/a><\/figure>\n\n\n\n<p>Follow the steps below to set it up:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 1: Configure the &#8220;User Properties&#8221; Table<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Create a &#8220;Timestamp&#8221; Column<\/strong>:\n<ul class=\"wp-block-list\">\n<li>Set its default value to &#8220;Now.&#8221;<\/li>\n\n\n\n<li>The system will use this timestamp to compare record dates and determine whether a record is new or updated.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Add a Custom Button: &#8220;Reset Changes Indicator&#8221;<\/strong>:\n<ul class=\"wp-block-list\">\n<li>Place this button in table views.<\/li>\n\n\n\n<li>This button resets the &#8220;Timestamp&#8221; value to &#8220;Now,&#8221; allowing you to refresh the record statuses when needed.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Create a &#8220;Track Changes&#8221; View<\/strong>:\n<ul class=\"wp-block-list\">\n<li>Apply a filter where the user is the current user.<\/li>\n\n\n\n<li>This view will be added to the dashboard in the next steps, enabling users to quickly refresh their data without navigating between tables.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"876\" height=\"557\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-1.png\" alt=\"\" class=\"wp-image-3306\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-1.png 876w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-1-300x191.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-1-768x488.png 768w\" sizes=\"auto, (max-width: 876px) 100vw, 876px\" \/><\/a><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Step 2: Set Up the &#8220;Records&#8221; Table<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Create a &#8220;Changes Indicator&#8221; Column<\/strong>:\n<ul class=\"wp-block-list\">\n<li>Add a formula-text column with the following formula: <code>If([Date Created] &gt; User[Timestamp], \"NEW\", [Date Modified] &gt; User[Timestamp], \"UPDATED\")<\/code><\/li>\n\n\n\n<li>This column will display whether a record is <strong>NEW<\/strong> or <strong>UPDATED<\/strong> based on its creation or modification date compared to the user&#8217;s timestamp.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Customize the Default Dashboard<\/strong>:\n<ul class=\"wp-block-list\">\n<li>Add the <strong>&#8220;Track Changes&#8221;<\/strong> view from the &#8220;User Properties&#8221; table to the dashboard.<\/li>\n\n\n\n<li>This ensures users can conveniently monitor changes without navigating between tables.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-2.png\"><img loading=\"lazy\" decoding=\"async\" width=\"879\" height=\"401\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-2.png\" alt=\"\" class=\"wp-image-3307\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-2.png 879w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-2-300x137.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/image-2-768x350.png 768w\" sizes=\"auto, (max-width: 879px) 100vw, 879px\" \/><\/a><\/figure>\n\n\n\n<p>As a result, when we open the &#8220;Records&#8221; table, we see a dashboard where all the records that have been added or updated recently are marked with the respective label. Once all the tasks have been processed and it is time to start tracking upcoming changes, simply reset the changes indicator. Go ahead and check out the template with the settings: <a href=\"https:\/\/www.teamdesk.net\/track_new_updated_records\">Track new and updated records<\/a>. That\u2019s it!<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Sometimes, you may need to quickly see the latest updates in a table at a glance. However, sorting records by &#8220;Date Modified&#8221; doesn\u2019t always provide the full picture. Here\u2019s a great way to highlight newly created or recently updated records directly in your views.<\/p>\n","protected":false},"author":11,"featured_media":3312,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[79,127,319,36,321,320],"class_list":["post-3222","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tips-tricks","tag-new","tag-online-database","tag-record-changes","tag-teamdesk","tag-track-changes","tag-update"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Track New And Updated Records - TeamDesk Blog<\/title>\n<meta name=\"description\" content=\"Learn how to efficiently track and highlight newly created or updated records in TeamDesk. 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Discover step-by-step instructions for setting up custom indicators and dashboards to simplify data monitoring\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.teamdesk.net\/blog\/tips-tricks\/track-new-and-updated-records\/\" \/>\n<meta property=\"og:site_name\" content=\"TeamDesk Blog\" \/>\n<meta property=\"article:published_time\" content=\"2024-12-03T11:19:17+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-01-15T11:04:50+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2024\/12\/Changes-2.png\" \/>\n\t<meta property=\"og:image:width\" content=\"656\" \/>\n\t<meta property=\"og:image:height\" content=\"548\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Kateryna Dmytrenko\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Kateryna Dmytrenko\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/tips-tricks\\\/track-new-and-updated-records\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/tips-tricks\\\/track-new-and-updated-records\\\/\"},\"author\":{\"name\":\"Kateryna Dmytrenko\",\"@id\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/#\\\/schema\\\/person\\\/a285defcf13a83e100cc66ebfdada2e9\"},\"headline\":\"Track New And Updated Records\",\"datePublished\":\"2024-12-03T11:19:17+00:00\",\"dateModified\":\"2025-01-15T11:04:50+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/tips-tricks\\\/track-new-and-updated-records\\\/\"},\"wordCount\":315,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/tips-tricks\\\/track-new-and-updated-records\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/wp-content\\\/uploads\\\/2024\\\/12\\\/Changes-2.png\",\"keywords\":[\"new\",\"online database\",\"record changes\",\"TeamDesk\",\"track changes\",\"update\"],\"articleSection\":[\"Tips &amp; Tricks\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/tips-tricks\\\/track-new-and-updated-records\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/tips-tricks\\\/track-new-and-updated-records\\\/\",\"url\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/tips-tricks\\\/track-new-and-updated-records\\\/\",\"name\":\"Track New And Updated Records - TeamDesk Blog\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/tips-tricks\\\/track-new-and-updated-records\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/tips-tricks\\\/track-new-and-updated-records\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/wp-content\\\/uploads\\\/2024\\\/12\\\/Changes-2.png\",\"datePublished\":\"2024-12-03T11:19:17+00:00\",\"dateModified\":\"2025-01-15T11:04:50+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/www.teamdesk.net\\\/blog\\\/#\\\/schema\\\/person\\\/a285defcf13a83e100cc66ebfdada2e9\"},\"description\":\"Learn how to efficiently track and highlight newly created or updated records in TeamDesk. 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