{"id":902,"date":"2016-08-29T07:22:43","date_gmt":"2016-08-29T12:22:43","guid":{"rendered":"https:\/\/www.teamdesk.net\/blog\/?p=902"},"modified":"2022-01-12T12:54:18","modified_gmt":"2022-01-12T18:54:18","slug":"multi-record-documents-creation","status":"publish","type":"post","link":"https:\/\/www.teamdesk.net\/blog\/tips-tricks\/multi-record-documents-creation\/","title":{"rendered":"Creating Multi-record documents for price lists"},"content":{"rendered":"<p>If you need to generate a printable products catalog with a price list, you\u2019ll find TeamDesk <a href=\"https:\/\/www.teamdesk.net\/help\/9.10.aspx\">multi-record document<\/a> feature really helpful.<\/p>\n<p>Creating a printable products list in either MS Word or PDF format is now a quick and easy process.<\/p>\n<p><!--more--><\/p>\n<p>First, mark the products you need from the product catalog.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-button-1.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2398 size-full\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-button-1.png\" alt=\"Multi-Record Document\" width=\"1196\" height=\"505\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-button-1.png 1196w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-button-1-300x127.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-button-1-1024x432.png 1024w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-button-1-768x324.png 768w\" sizes=\"auto, (max-width: 1196px) 100vw, 1196px\" \/><\/a><\/p>\n<p>Then press the \u201cPrice List Multi-Record Document\u201d button at the top of the <a href=\"https:\/\/www.teamdesk.net\/help\/5.aspx\">view<\/a> to generate the document:<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Price-List-Document-2.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2400 size-full\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Price-List-Document-2.png\" alt=\"Price List Document\" width=\"1033\" height=\"702\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Price-List-Document-2.png 1033w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Price-List-Document-2-300x204.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Price-List-Document-2-1024x696.png 1024w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Price-List-Document-2-768x522.png 768w\" sizes=\"auto, (max-width: 1033px) 100vw, 1033px\" \/><\/a><\/p>\n<p>The document may be easily formatted as needed.<br>At first, generate a <a href=\"https:\/\/www.teamdesk.net\/help\/9.1.aspx\">default document template<\/a>, containing fields\u2019 placeholders:<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Dcoument-Template-3.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2401 size-full\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Dcoument-Template-3.png\" alt=\"Document Template\" width=\"816\" height=\"519\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Dcoument-Template-3.png 816w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Dcoument-Template-3-300x191.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Dcoument-Template-3-768x488.png 768w\" sizes=\"auto, (max-width: 816px) 100vw, 816px\" \/><\/a><\/p>\n<p>Then draw a nicely formatted table and paste system fields\u2019 placeholders into appropriate spots.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Created-Document-4.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2402 size-full\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Created-Document-4.png\" alt=\"Created Document\" width=\"805\" height=\"428\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Created-Document-4.png 805w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Created-Document-4-300x160.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Created-Document-4-768x408.png 768w\" sizes=\"auto, (max-width: 805px) 100vw, 805px\" \/><\/a><\/p>\n<p>Save this document template locally and upload it into the system, choosing the \u201cMulti-Record\u201d option.<\/p>\n<p>Moreover, in our <a href=\"https:\/\/www.teamdesk.net\/multi_record_document\">Multi-Record Document example<\/a> the product names with prices are stored in different records, but they should be displayed on the same document page as a table, therefore the \u201cPage Break\u201d checkbox has to be unchecked in the document settings. As a result, the generated \u201cPrice List Multi-Record Document\u201d will comprise the table filled in with multi-record data.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-Settings-5.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2403 size-full\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-Settings-5.png\" alt=\"Document settings\" width=\"977\" height=\"677\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-Settings-5.png 977w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-Settings-5-300x208.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/Multi-Record-Document-Settings-5-768x532.png 768w\" sizes=\"auto, (max-width: 977px) 100vw, 977px\" \/><\/a><\/p>\n<p>In case you need to calculate \u201cTotal summaries\u201d, such as Total Price within the document, you should insert the formula, for example, a formula like<br>=SUM(ABOVE)<br>can be selected in the <a href=\"https:\/\/support.office.com\/en-US\/article\/Sum-a-column-or-row-of-numbers-in-a-table-2E373A5F-2D8A-478A-9B85-275C8668BEBB\">MS World settings<\/a>.<\/p>\n<p><a href=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/MS-Word-Formula-6.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2404 size-full\" src=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/MS-Word-Formula-6.png\" alt=\"MS Word Formula\" width=\"1070\" height=\"556\" srcset=\"https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/MS-Word-Formula-6.png 1070w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/MS-Word-Formula-6-300x156.png 300w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/MS-Word-Formula-6-1024x532.png 1024w, https:\/\/www.teamdesk.net\/blog\/wp-content\/uploads\/2016\/08\/MS-Word-Formula-6-768x399.png 768w\" sizes=\"auto, (max-width: 1070px) 100vw, 1070px\" \/><\/a><\/p>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you need to generate a printable products catalog with a price list, you\u2019ll find TeamDesk multi-record document feature really helpful.<\/p>\n","protected":false},"author":3,"featured_media":2400,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[128,129,127],"class_list":["post-902","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tips-tricks","tag-create-document","tag-document-creation","tag-online-database"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Creating Multi-record documents for price lists - TeamDesk Blog<\/title>\n<meta name=\"description\" content=\"Multi-record documents creation in your Database. 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