Invoicing

The Invoices table stores detailed information about each invoice generated by the system. It includes fields such as invoice number, customer name (company), total amount, tax, total due, due date, payment status, and additional notes. This table serves as the central repository for all billing-related information, ensuring transparency and accuracy in financial transactions.

The Contacts table holds comprehensive details about customers and other contacts associated with invoicing. It includes fields like contact number, salutation, name, company, email, phone numbers, addresses for billing and shipping, and additional notes. This table enables efficient management of customer information and facilitates communication regarding billing and shipping details.

The Products table lists all products offered by the business. It includes fields such as product number, name, price, description, and details about who created and modified the product record. This table serves as a catalog of available products for invoicing purposes, ensuring that accurate product information is included in each invoice.

The Items table captures the specifics of each line item included in an invoice. It includes fields such as invoice reference, product details, price, discount, quantity, subtotal, and details about who created and modified the item record. This table enables detailed tracking of products or services sold on each invoice, ensuring accurate billing and accounting.

Overall, the "Invoicing" database streamlines the invoicing process by centralizing customer information, product details, and billing records. It enhances efficiency in generating invoices, tracking payments, and maintaining accurate financial records, thereby supporting effective financial management within the organization.