Bulk Edit and Mass Delete

If you need to edit many records at a time, the Multi-Record custom button can be helpful.

Let’s assume you register conference participants in the Conference Attendance database. If a person has visited a conference, the Status value should be changed from Registered to Attended. You can create the Multi-Record custom button with assignment and display this button in the View you need.

Bulk Edit 1

To mark all visible records, check the Action checkbox. Also, you can select the records you need using checkboxes on the left.

Bulk Edit 2

After that, click on the Attended multi-record button, and the Status value will be changed to "Attended."

Bulk Edit 3

The Multi-Record button settings are displayed below:

Button Settings 1

Mass Delete

If you need to delete many records, we recommend creating a Table View with filters and activating the Mass Delete option.

For instance, suppose you want to delete records created last year.

First, build a table view with the filter: Date Created is Last Year.

Mass Delete Filter

Then check the Mass Delete option in the Advanced Options section of the view settings.

Mass delete option

As a result, the Delete button is displayed at the top of the view. Moreover, the Action checkbox allowing you to tick all visible records is shown at the top left corner of the view.

Mass Delete

When the button is clicked, all chosen records will be deleted.