Search for Keywords
Search for keywords option lets you more easily and quickly to find records comprising values you need. The Search field is displayed in each table.
Please note, that the
Search for Keywordsfield works only for columns with active Allow find option. Moreover, this option is available only in physical text columns like Text, Text-Multi-line, Phone, Email, Autonumber, Barcode, URL and File-Attachment. The other columns like Number, Lookup, Summary, Formula do not include the
Allow findoption, therefore you cannot use the
Search for Keywordsfield for these columns.
All entered keywords are interpreted as a text, so only records comprising text values or file attachment names can be searched. So if you enter the name like Donald, records including text values like "Donald Clark", "Donald Smith", "email@example.com" or the file attachment named "Donald Clark Contract 1" will be found.
Please note that the system does not display lookup columns values as search results.
In case you search the numeric data like price "$12" or percentage "12", the numeric column data will be ignored and will not be displayed as search results.
Please note that you can’t search records using only one character like "A" or "1" as a keyword. You can use minimum two or more characters.
Text query language supports the following constructs:
|feature||Searches for inflectional forms of the word feature.|
|feature failure feature ||Searches for inflectional forms of the words feature and failure. Keyword |
|feature ||Searches for inflectional forms of the words feature or failure. You can use either pipe symbol or |
|"feature failure"||Searches for an exact phrase.|
|feature -failure||Searches for issues containing word feature but |
|+feature||Exact word: searches for word feature without generating inflectional forms.|
|feat*||Prefix search: searches for words that starts with feat|
|<feature failure>||Searches for the word failure in close proximity to the word feature.|
You can use
&(ampersand) symbol instead of
|(pipe) symbol instead of
ANDoperator takes precedence over
ORin queries. You can change the precedence using parentheses. For example:
is evaluated as
You can change the order of evaluation so that
OR evaluated first:
- Certain combinations are not allowed. For example, you can’t write the query consisting solely of
NOTconstructs or containing
OR NOTcombinations or use prefix search or exact word search in proximity brackets. As we designed search process to be unobtrusive, such invalid constructs are silently ignored.
Search results displaying
When keywords are entered, TeamDesk searches equivalents in a database. If corresponding values are found in searchable columns, TeamDesk displays records with highlighted values.
Firstly, the values found in the current table records are displayed:
In case you need to continue searching, you should click on the
Continue searching? button and records found in the next table will be listed. If you need more results, you can click on the
Continue searching? button again.
Eventually, all records keeping found values will be displayed as the list of tables and records.
Please note, that only columns with the active
Allow findoption are searchable. To define which columns will be displayed as search results and in what order, set the Search Options of a table.
All found equivalents are marked by yellow color. If a file attachment name comprises a keyword you search, such file attachment is displayed in a separate
File Attachments table at the end of the Search Results list.
If some values should be ignored when you enable the
Search option, you can exclude columns comprising such values from the scope of the search. To exclude a column, just uncheck the
Allow find option on the column form:
Setup link in the top right corner of the window.
Select a table you need
From the setup menu select
Customize existing columns
Edit button near a column you don’t want to be displayed as search results
Allow find option on the column form.
TeamDesk enables you to differentiate access rights to various objects in the system, such as Tables, Columns, etc. So if the access for a user to a table or a column is restricted, records of such table or values of such column can’t be displayed to this user as search results.